Registration Information

Click For:

Online Registration

(preferred method) now with PayPal option. See below for details.

*Printable Registration Form

*Okie-Tex Meals Form

*Party Brochure

*Requires Adobe Acrobat

Online Registration.

When using Online Registration, you have two payment methods. First is to fill in the info and print out a form and mail it in with your check. Your totals will be automatically figured. Second is to pay through PayPal. You do not need a PayPal account to use PayPal. They accept credit cards without an account. There is a surcharge (2.2% + $.30) added to your registration if you use PayPal. This is to cover their charges. To use Online registration, you must have JavaScript enabled. It is tested to work on the following browsers: Firefox, Google Chrome, Internet Explorer, and Netscape. If you have another browser that you know it works on please let the Webmaster know, and I'll add it to the list.

Pre-Registration and Fees

The pre-registration fee is $50.00 for each registrant 16 years old and older. Children 15 years old and younger are admitted free of charge.

All registrants 16 years old and older are eligible for the Great Okie-Tex Giveaway (click here for details on the giveaway). All children 15 years old and younger are eligible for children’s door prize drawing. For children 15 years old and younger to be eligible for adult drawing pay $25.00 at the registration desk at anytime prior to the giveaway.

Pre-registration submissions must be post-marked no later than Saturday August 26, 2017 and must be paid in full. Online Registrations must be completed and paid in full by midnight CDT on Monday August 28, 2017.

At-The-Door Registration and Fees

Registrations received with postmarks after August 26, 2017 and registrations at the door are $100.00 for all registrants 16 years old and older. At-the-door registrants are eligible to participate in the Great Okie-Tex Giveaway.

Facility Fee

As part of our ongoing investment in and improvements to Camp Billy Joe, a $5.00 per day facility fee is charged for all registrants 16 years old and older. The facility fee is waived for children 15 years old and younger.

Meals

In camp meals provided by Jody's Catering may be purchased. Please refer to the Meal Request Form. Checks for meals are made payable to Jody's Catering. Please pre-purchase meals to ensure enough food is available. At the door meal purchases will be limited. Meal request form and payment must be received, with a postmark, no later than August 25, 2017.

Groups

School groups must contact the Registrar for group rates. Groups interested in attending the star party or visiting for an evening of observing must contact the Registrar for a group reservation and must provide a signed liability release. Click here for group guidelines and instructions (requires Adobe Acrobat).

Our apologies but, for the safety of our guests and the group members, and to preserve the star party observing environment, groups arriving without a reservation will regretfully be denied access at the gate.

Refund Policy

Refund requests will be honored only if notification is received on or before August 28, 2017 and must be requested in writing to our mailing address or by email to the Registrar. Refunds will be processed after November 1, 2017.

Check-In At The Star Party

All guests should check in at the vendor hall at their earliest convenience after arrival. The registration desk will be staffed from 11:30am - 12:30pm and 5pm - 5:30pm on Sunday through Saturday during the week of the party.

Do not arrive before Saturday, September 16, 2017!!!!

Confirmation

Registrants will be listed on the whose coming list upon completion of registration and payment. Those wishing not to be included in the "Who's Coming List" will receive notice by email.

Please Note: The Oklahoma City Astronomy Club reserves the right to refuse registrations.

Please e-mail the Registrar concerning all registration inquiries.

Call for Speakers

The OTSP would like to offer you the opportunity of giving a presentation at our star party. Please contact Larry Beatty, Star Party Coordinator, for further information.

Current Lunar Phase Courtesy USNO Current Lunar Phase
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